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[Guest Post by our partner, NELCO]

With the Christmas season approaching quickly, and the additional time required to prepare for added services, offerings, decorating, etc., it can be easy to forget to plan ahead for W-2 & 1099 reporting by the February 2nd deadline. You’re not alone; more and more churches are embracing the option to go paperless, so this season you can spend more time focusing on the things that matter, and less time on ordering paper forms to prepare for the January rush of year-end reporting. Benefits of e-filing include:

 

Easy Federal and State Filing

  • You don’t have to download or upload any data to multiple government websites or keep up-to-date with various state filing requirements. Shelby Systems E-file allows you to send your W-2 & 1099 data directly to the IRS or SSA as well as any of the states in whatever format is required by that state, and it’s all secure and submission status information is provided.

Recipient Delivery

  • Imagine not having to buy tax forms, print and stuff envelopes and mail this January. With Shelby Systems E-File this can be a reality. All completed filings can be remotely printed and mailed directly to recipients. Recipients can also retrieve their W-2 & 1099 forms securely online, eliminating wait time. Overall turnaround time is faster for everyone.

Deadlines

  • February 2, 2015 is the deadline to submit W-2 & 1099 copies to recipients/employees. Penalties for failing to file by the due date range from $30 per form to $100 per form depending on when the forms are filed. The deadline for e-filing Form W-2 with the Social Security Administration (SSA) is March 31, 2015 versus the paper filing deadline which is March 2, 2015. E-filing provides peace of mind that you won’t miss the deadline by providing filing status on all services, confirming whether it has been filed, printed, etc. and guarantees required postmark by the deadline date, even up to 8:00pm Eastern on the deadline date.  If the tax filing season snuck up on you, e-filing may be the best option for reporting and filing on time and avoiding paying penalties.

Accuracy

  • When filing W-2 forms you must adhere to a long list of do’s and don’ts to accurately file. When filing on paper, forms must be filed alphabetically by employees’ last names or numerically by Social Security Number and things like staples, tape, folds and tears can interfere with machine reading. These are just a few examples of how tedious paper filing can be. Filing electronically has the advantage of automatic compliance and identifying errors before submitting.

 

The Social Security Administration actually encourages e-filing as the preferred method of filing W-2s and 1099s. Luckily Shelby Systems has this capability built right into the software. To learn more about easy and complete e-filing visit https://shelby.nelcoportal.com/Content/Filing_Information.

 

If you still prefer to file using paper forms, Shelby Systems has partnered with Nelco to also provide authorized W-2 & 1099 forms, guaranteed to work with your software. And to make paper filing as simple as possible, Nelco offers Shelby Systems users the universal 4-up blank W-2 & 1099 form which can be used for printing various forms including W-2 and 1099-MISC. You can easily purchase the correct forms and compatible envelopes by visiting www.nelcosolutions.com/shelby.

 

About Nelco:

Nelco is the chosen provider of checks, tax and business forms for Shelby Systems. Nelco has been in the tax and business forms industry for over 60 years and works closely with Shelby developers to ensure that their products will work seamlessly with your software. Visit Nelco online at www.nelcosolutions.com or call 800.266.4669. 


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One size DOES NOT fit all!

Background Screening Policies Are a MUST for Churches.

When I talk or visit with a church, one of the first things I ask is whether or not they have a background screening “policy” in place.  I often receive a look of bemusement and an, “Of course!” response.  As we talk further, I find that they really have some type of Child Protection Policy but not necessarily a Background Screening Policy.  There is a difference.

My goal today is to lend some advice on creating a background screening policy that everyone in your organization can utilize and share. Let’s start by considering the key elements in the policy or strategy for effective screening.

WHO to screen is always the first criterion.  Many churches think in silos when thinking about who to screen. An example of this would be to only screen the nursery, children’s ministry and student/youth ministry volunteers. My recommendation is much broader in nature.

Screen everyone that represents your organization in any capacity.

Right now many of you are thinking about the cost, resistance from staff and volunteers and possibly scoffing at the suggestion because you’ve known everyone forever!  My suggestion comes not from distrust of those that work with you, but of protection of your organization in a legal sense.  One misstep by any staff member or volunteer can result in a huge financial impact on your church when you can’t prove you’ve conducted your due diligence.   There are many ways to offset the cost of background screening and overcoming objections, however if screening everyone is not supported, consider the impact of those that have a position of trust or power with a child, student or any vulnerable adults:

Pastors, greeters at the front door, anyone with a name tag or “uniform” of any kind (i.e. flower, cloak, button, etc.), janitorial staff, along with the worship/music members and team (critical and exploited opening for sex offenders). You should also include minors working with children and outside contractors/vendors.

WHAT is the second criterion. What should be considered diligent in terms of a proper background screening for each person? That really depends on their roles and responsibilities. Do they work with children? Do they handle money? Do they have keys to the building? Do they travel as a chaperone? One size does not fit all! You must tailor your screening program to their roles. You may need to order a driving history (MVR) for chaperones that drive; or a credit report on those that handle finances.  Consider Federal Court searches for crimes like embezzlement, trafficking, drug charges, and kidnapping to name a few.  Consider the responsibilities for each title, thinking about each area of your organization they will be involved in to decide on the appropriate services for each.  A company with a sound reputation and knowledgeable staff, such as SecureSearch, will have recommendations to provide.

HOW often? I have always recommended that churches run annual searches on their staff and volunteers and now many insurance companies are making it mandatory for coverage. Many things can happen in a 12 month period, at home or away.  It is your responsibility to ensure the staff and volunteers are always clear of potential risk to your church. The only way to ensure your volunteer is still “clear” is to re-screen on a consistent basis.  If budget is a concern, think about asking your members to contribute to the cost of screening, many would eagerly write you a check to ensure their child is safe while in your care.

The last thing to consider when creating your policy is a screening provider.  One Size Does Not Fit All also applies to background screening providers and their services.  For the last 11 years SecureSearch has been partnering with churches to help them effectively screen their volunteers and staff.  Now serving over 7000 churches, schools and non-profits, we have become the go to source for background checks and child abuse awareness training programs.

SecureSearch-HolisticApproachScreeningPolicy

Our holistic approach to background screening promotes confidence and peace of mind. Our integration with Arena streamlines your screening process.  Our approach to customer service, screening services and technology is not a One Size Fits All.

 

Author: Steve Durie, President & CEO, SecureSearch Integrated background Checks

866-891-1954


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Dave Ramsey’s brand new book The Legacy Journey has just been released! To celebrate our 100th Shelby Podcast, Executive Pastor, CFO and Dave Ramsey’s expert on stewardship, Chris Brown, joins us from Nashville via Skype to talk about Dave’s first work written specifically for Christians. The Legacy Journey takes you deep into God’s Word, revealing His perspective on wealth, your personal and family legacy, and how He wants to use you to further His kingdom work around the world. Watch and learn Dave’s 7 baby steps and the Now, Then, Us, Them principle, the 3 spirits of wealth, and the 1 thing you need to be successful (no matter how much money you have). Make sure you watch the end of the video to hear the amazing story of Dave’s great-great grandfather who inspired the new book.



Get your copy of The Legacy Journey by Dave Ramsey – preview the first two chapters for free!
Watch the best of the Dave Ramsey Show (October/2014)!
Register Now for International Shelby Conference 2015 and save!



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JohnBramlett

Have you ever wondered what the Apostle Paul might have looked like? There are no paintings or statues that we can observe today, but I think he may have looked a little like the man in the picture you see here. In my mind I picture a tough as nails man that lived life full throttle. After all Paul went from an individual who killed Christians for a living to arguably the most bold and influential Christian spokesman in history. His life changed instantly when he saw the blinding glory of Jesus Christ.

The other day a man passed away who had a lot in common with the Apostle Paul. His name was John Bramlett, and he loved to fight and drink and get into trouble. The world remembers him as “the meanest man in football,” a reputation that he richly deserved. His tenacity on and off the field landed him both a job in professional baseball and football and then quickly got him banned from both for life.

Then a funny thing happened. Two men visited John’s home and told him that even though he had done a lot of terrible things during his life that Jesus loved him and so did they. Like Paul, John Bramlett saw the blinding glory of Jesus Christ and as he liked to tell people “nothing has ever been the same.” Suddenly he started living for God with the same ferocity that he lived for the Devil before. He told every single person who would listen about the love of Jesus and spent the next 40 years in prisons and soup kitchens and conferences evangelizing the world for Christ. And like Paul he finished the race well.

We at Shelby Systems were fortunate enough to meet John Bramlett and conduct a short interview with him just before a movie was released about his remarkable life. Feel free to click the links below to see the interview, purchase a copy of the film, or read the story from the Commercial Appeal.

II Corinthians 5:17

Shelby Interview:
http://podcast.shelbysystems.com/2012/11/07/taming-the-bull-the-john-bramlett-story/

Purchase the DVD:
http://bramlett.org/

Commercial Appeal Story:
http://www.commercialappeal.com/sports/tigers/football/former-memphis-state-pro-football-star-john-bramlett-dies-at-age-73_68838620


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OLYMPUS DIGITAL CAMERA

Allow us to share with you the next steps on our product road map along with viewing the features and benefits of using Shelby Arena, our browser-based church management software, and the new Shelby Financials, our browser-based fund accounting software. These products are for both PC and Mac users. See how it can help your members, future members, lay leaders, and staff connect to what’s going on in your church and with each other. Managing your people’s information just got easier with using Shelby Arena for group management, volunteer tracking, workflow management, serving areas, check-in, online event registration, online giving and much more!

Please don’t miss this opportunity to see it for yourself AND get a FREE lunch!

Register for one of our upcoming events below:



Photo Credit: CountryDreaming via Compfight cc


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The following items plus much more are included in this latest release.

  • Our brand new Purchasing Management module complete with approval paths, external access and more.
  • Invoices can now be linked to purchase orders (including attachments),emails can be sent to the originator and approvers of the request, and purchase orders can be reprinted.
  • A new online portal has been released and can be used for AR payments, PO Requests, and for staff PR History and Time off Requests.
  • User logins can be added which allow external access only and do not count against your user license limit.
  • Added ‘Forgot Password?’ and ‘Forgot User Name?’ features to allow user to retrieve their login credentials.

If you would like more information on Shelby Financials check out our website at www.shelbysystems.com. Take a look at free video demos here or schedule a personalized demo today.


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Fox 13 TV Chief Meteorologist Joey Sulipeck is known locally as the Bow Tie Weather Guy! He is a member of the National Weather Association and Mensa, and he’s the winner of two Mid-South Emmy Awards. But more importantly Joey is a thoughtful and caring Christian. Watch and learn as Joey tells us about the importance of a father figure in his life, how he sees God’s hand in meteorology and the weather, how he deals with antagonistic world views, his pet peeve during worship service, and how you can read his reflections on life with Joey Untied. Make sure you watch the end of the video to see Joey’s killer Elvis impression that will have you on your feet!

Shelby Podcast: Joey Sulipeck – The Bow Tie Weather Guy from Shelby Systems Media on Vimeo.


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Colorado
Allow us to share with you the next steps on our product road map along with viewing the features and benefits of using Shelby Arena, our browser-based church management software, and the new Shelby Financials, our browser-based fund accounting software. These products are for both PC and Mac users. See how it can help your members, future members, lay leaders, and staff connect to what’s going on in your church and with each other. Managing your people’s information just got easier with using Shelby Arena for group management, volunteer tracking, workflow management, serving areas, check-in, online event registration, online giving and much more!

Please don’t miss this opportunity to see it for yourself AND get a FREE lunch!

Click on one of the buttons below to register or RSVP.

Colorado Springs, CO on Tuesday, Oct 21:
REGISTER

Northglenn, CO on Wednesday, Oct 22:
REGISTER

Centennial, CO on Thursday, Oct 23:
REGISTER


Photo Credit: Zach Dischner via Compfight cc


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Are you wanting to move to an online church management system? Whether you’re needing a Financial Package, Membership Package, or both; Shelby Systems has the solution for you.

 

Shelby Financials and Arena Standard Online were created with your church’s specific needs in mind. Your church software should serve you well so you can serve elsewhere. If flexibility is a major attribute you’re looking for, check out the overview videos below and learn about the products Shelby Systems has to offer.  


Shelby Financials Online Video

Shelby Financials Online Overview 2013 from Shelby Systems Media on Vimeo.

  • Complete Online Financial Package
  • Get only the functionality you need
  • 24/7 access from anywhere, any device
  • GL, AP, AR, Purchasing Management, Fixed Assets, Bank Account Management, and Payroll

 

VIEW VIDEO DEMOS


Arena Standard Online Video

 

Shelby Podcast: Introducing Arena Standard from Shelby Systems Media on Vimeo.

  • Complete Online Membership Package
  • Providing just the functionality you need
  • 24/7 access from anywhere, any device
  • Membership, Contributions, Groups, Email, Texting, Online Giving, and more

 

VIEW VIDEO DEMOS