Affordable Care Act (ACA) reporting is required for tax year 2015. We have partnered with Nelco to provide our users with the best ACA reporting supplies that are compatible with our software.
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For answers to your ACA reporting questions, visit
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Shelby Systems is putting the finishing touches on their financial software to make it ACA compliant, and it will be available to you very soon. Shelby Software Developer, Keith Milford, joins us today to tell us how ACA Reporting will affect your ministry. Discover what ACA stands for and which ministries will be required to participate. Keith explains exactly what you need to do to get ready for ACA regulations and then demonstrates a complete video walk-through of the entire filing process. Also learn when the new financial programs will be available for Shelby customers to download. Next, Keith informs us about the new ACA Overview document and ACA Video demo that will help you master ACA reporting. And make sure to watch the end of the video to hear Keith’s top tip and advice for you!

Read the ACA Overview Document
Nelco is Shelby Systems' preferred forms provider.
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The biennial Shelby Headquarters Conference received rave reviews from the attendees who met together in Memphis, TN on October 14 - 15, 2015. Let’s take a quick look at some of the highlights of this year’s event. Join us as Steve Pruitt (Director of Customer Support) welcomes the group and recognizes the first priority of the conference. Next watch Bill Ballou as he leads a discussion on current developments for ShelbyNext and Arena customers (during the New HQ Products class). Then catch a glimpse of the one-on-one sessions, and see who Sales Manager Alfred Johnson is assisting during Conversations with Sales. Finally the attendees share their thoughts and feelings about HQ2015, and a birthday is celebrated with one surprised customer. Don’t miss the end of the video to learn more about Shelby’s next big event, International Shelby Conference, June 15 – 17, 2016 in Orlando, FL!

Watch - 2015 Headquarters Conference Picture Highlights (slide show with music)!
Visit the Official HQ Conference web page.
Register Now for International Shelby Conference 2016 and Save!


As you are all aware the new reporting requirements are right around the corner. We want you to know that these changes are being incorporated into our Shelby products and will be ready for you by Thanksgiving. Be on the lookout for an email invitation mid-November for a webinar to show you how your Shelby software will help you meet the ACA requirements.

To start preparing now, here are a few suggestions to get you ready to meet those requirements…

We suggest making sure each employee has a valid SSN, first & last name, and a valid address in your Shelby software.  If you are a v.5 or Arena customer AND you are self-insured, you can enter covered individuals as family members. Requirements for covered individuals are first & last name, and either a SSN or DOB. Note that information on covered individuals is only required if they are self-insured.

Also, apart from data that can be entered now in Shelby, we highly recommend that all clients download the IRS forms and instructions to familiarize yourselves with the data that will be required. As an example, for large employers, you must specify which type (of the 9 types) of coverage was offered to each employee for each month of the year. Also, large employers must specify how many full time equivalent employees and total employees you had for each month. 

As you can imagine, there is a litany of data required depending on what type of employer you are. Familiarizing yourselves with the applicable forms and instructions ASAP will help when everything is released. And we, as your Shelby team, will make sure your software is ready and capable of helping you meet all of your ACA requirements.

For more information on ACA Tax Provisions for employers, click here.



Looked at Arena before but haven’t checked back in to see all the awesome updates we’ve had? Now’s the time to take another look. See a short list below of what we’ll be showing and discussing on Tuesday.

  • Mobile Portal
  • Responsive Templates
  • Volunteer Management
  • Dynamic Communication Templates
  • Event Registration with Responsive Pages
  • Our Planned Arena Roadmap
Learn how Arena can help your ministry be more effective.

We have an upcoming LIVE session so that you and your staff can experience Arena, see a demo, and ask questions. Join us:

RSVP Now – space is limited! Click on the link above to reserve your spot.


The Shelby Events team has been really busy this year with two major gatherings. HQ 2015 (October 14/15) received rave reviews from the attendees! Shelby welcomed approximately 45 clients and engaged them on HQ topics relating to our three software platforms–Shelby v.5, ShelbyNext, and Arena–as well as power reporting. Many team members assisted in this endeavor, from prayer support to helping with the preparation details to actually contributing on site with session leadership, one-on-one support, note taking, sales meetings, and making sure that the customers are satisfied with our products and our future development. This face-to-face time and building and maintaining relationships through personal human interaction is an important part of the commitment Shelby Systems has with its customers. Please watch this picture slide show with music and enjoy some of the best moments from this year’s HQ 2015 conference.

We will present a full video highlights podcast on November 3, 2015.


woodlawnShelby Systems recently had the opportunity to interview former Alabama State Senator Hank Erwin (portrayed by Sean Astin in the film) about the much anticipated motion picture WOODLAWN. Here’s a quote from Hank during the conversation: “On October 15 we are going to have an unpublicized soft opening. We are using that as an opportunity for churches to take their football teams to see the film (across the country) to preceed their game on Friday night. The goal is to get 1 million athletes to the movies on that Thursday night. You can visit: for more information. It will be a fun, exciting and spirit-filled movie for all the family members. So get your popcorn ready, get your school bus to the theater, bring your team mates and enjoy a wonderful movie – WOODLAWN!”


Click the picture (above) to watch the brief interview with Hank Erwin.


Meet Russell Byrd, Shelby Systems’ new west coast sales consultant. Watch this short video to find out how long Russell has been with Shelby and what he did before joining the company that helped prepare him for his current position. Discover what Russell learned while working for a local church and how he tries to apply that philosophy now when dealing with ministries across the nation. Make sure you watch the end of the video for a special message that Russell would like to share with his new US West customers (and determine the reason for the 2 phones in the picture above). If your ministry is located in one of the states in purple (above), contact your Shelby Sales Consultant Russell Byrd today!  800-877-0222 ext. 1013  .



2015 has certainly been the year of the faith-based film! Recently War Room was the #1 movie in America. Woodlawn the true story of how God brought about racial reconciliation during integration in Birmingham Alabama will be showing in theaters across the nation in October. And the new film Captive starring David Oyelowo and Kate Mara premieres nationally today (9/18). You may remember the news story that this film is based on (from 2005) involving a hostage situation in Atlanta where a woman is kidnapped by an escaped convict for several hours. Through their ordeal both find forgiveness through faith.


Rated PG-13 for mature thematic elements. CAPTIVE, based on a miraculous true story that drew the attention of the entire nation, is a thrilling drama about the spiritual collision of two broken lives. When Brian Nichols – on the run as the subject of a city wide manhunt and desperate to make contact with his newborn son – takes recovering addict Ashley Smith hostage in her own apartment, she turns for guidance to Rick Warren’s best-selling inspirational book, The Purpose Driven Life. While reading aloud, Ashley and her would-be killer each face crossroads where despair and death intersect hope.


“The Greatest Tragedy is not Death but Life without Purpose” – Rick Warren, Author of The Purpose Driven Life


“It’s Powerful, Perfectly Paced, and Authentic from its First Moment to its Close” – Hugh Hewitt, Nationally Syndicated Radio Host


“Technically, Artistically Superb. I was moved to Tears.” – Drew Sams, Senior Pastor – Bel-air Presbyterian Church


“This Movie is a Truly Miraculous, Captivating Story of God’s Redemptive Work” – Brian Newberg, New Life Church


“A Powerful, True Story of Faith Over Fear” – Dick Rolfe, CEO – Dove Foundation


“This is a Movie that Shows Faith as it Works in Real Life…an Inspiring True Story of Life And Death, Danger, and Courage” – Dr. Henry Cloud, Clinical Psychologist and NYT Best Selling Author



Visit to learn more.


The Shelby Headquarters Conference is coming soon! Don’t miss out on this amazing time of learning, networking and worship. This bienniel (every other year) conference will be in Memphis October 14-15, 2015. Shelby Sales Manager, Alfred Johnson, answers your questions about HQ 2015 in this brief 3 minute video. Discover: when the conference started and how it is different from Shelby’s other conferences, who should attend, what’s new for HQ 2015, will ShelbyNext be included, and what is the #1 reason customers say you should attend.

We look forward to seeing you at HQ 2015 in Memphis! You can sign up today by visiting –